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<helpdocument version="1.0">
<meta>
<topic id="textswriter0104120250xml" indexer="include" status="PUBLISH">
<title id="tit" xml-lang="en-US">Edit Concordance File</title>
<filename>/text/swriter/01/04120250.xhp</filename>
</topic>
<history>
<created date="2003-10-31T00:00:00">Sun Microsystems, Inc.</created>
<lastedited date="2005-06-30T14:47:47">converted from old format - fpe</lastedited>
</history>
</meta>
<body>
<bookmark xml-lang="en-US" branch="index" id="bm_id3148768"><bookmark_value>editing; concordance files</bookmark_value>
<bookmark_value>concordance files; definition</bookmark_value>
</bookmark>
<bookmark xml-lang="en-US" branch="hid/HID_DLG_CREATE_AUTOMARK" id="bm_id3147169" localize="false"/>
<paragraph role="heading" id="hd_id3148768" xml-lang="en-US" level="1" l10n="U" oldref="1">Edit Concordance File</paragraph>
<paragraph role="paragraph" id="par_id3151180" xml-lang="en-US" l10n="U" oldref="2"><ahelp hid="HID_DLG_CREATE_AUTOMARK">Create or edit a list of words to include in an Alphabetical Index.</ahelp></paragraph>
<paragraph role="heading" id="hd_id3154645" xml-lang="en-US" level="2" l10n="U" oldref="19">To access the Edit Concordance File dialog:</paragraph>
<list type="ordered">
<listitem>
<paragraph role="listitem" id="par_id3149292" xml-lang="en-US" l10n="U" oldref="20">Choose <emph>Insert - Indexes and Tables - Indexes and Tables - Index/Table</emph>.</paragraph>
</listitem>
<listitem>
<paragraph role="listitem" id="par_id3145420" xml-lang="en-US" l10n="U" oldref="21">In the <emph>Type </emph>box, select "Alphabetical Index".</paragraph>
</listitem>
<listitem>
<paragraph role="listitem" id="par_id3154107" xml-lang="en-US" l10n="U" oldref="22">In the <emph>Options </emph>area, select the <emph>Concordance file</emph> check box.</paragraph>
</listitem>
<listitem>
<paragraph role="listitem" id="par_id3153668" xml-lang="en-US" l10n="U" oldref="23">Click the <emph>File</emph> button, and then choose <emph>New</emph> or <emph>Edit</emph>.</paragraph>
</listitem>
</list>
<paragraph role="paragraph" id="par_id3154470" xml-lang="en-US" l10n="U" oldref="24">A concordance file contains the following fields: </paragraph>
<paragraph role="paragraph" id="par_id3152953" xml-lang="en-US" l10n="U" oldref="3">"Search term" refers to the index entry that you want to mark in the document.</paragraph>
<paragraph role="paragraph" id="par_id3155896" xml-lang="en-US" l10n="U" oldref="4">"Alternative entry" refers to the index entry that you want to appear in the index.</paragraph>
<paragraph role="paragraph" id="par_id3154194" xml-lang="en-US" l10n="U" oldref="5">The 1st and 2nd Keys are parent index entries. The "Search term" or the "Alternative entry" appears as a subentry under the 1st and 2nd Keys.</paragraph>
<paragraph role="paragraph" id="par_id3155184" xml-lang="en-US" l10n="U" oldref="6">"Match case" means that uppercase and lowercase letters are considered.</paragraph>
<paragraph role="paragraph" id="par_id3143282" xml-lang="en-US" l10n="U" oldref="7">"Word only" searches for the term as a single word.</paragraph>
<paragraph role="note" id="par_id3147220" xml-lang="en-US" l10n="U" oldref="8">To enable the "Match case" or "Word only" options, click in the corresponding cell, and then select the check box.</paragraph>
<paragraph role="heading" id="hd_id3153629" xml-lang="en-US" level="2" l10n="U" oldref="25">To create a concordance file without the Edit Concordance File dialog:</paragraph>
<paragraph role="paragraph" id="par_id3153644" xml-lang="en-US" l10n="U" oldref="9">Use the following format guidelines when you create a concordance file:</paragraph>
<list type="unordered">
<listitem>
<paragraph role="listitem" id="par_id3152770" xml-lang="en-US" l10n="U" oldref="10">Each entry in the concordance file is on a separate line.</paragraph>
</listitem>
<listitem>
<paragraph role="listitem" id="par_id3155142" xml-lang="en-US" l10n="U" oldref="26">Commented lines start with #.</paragraph>
</listitem>
<listitem>
<paragraph role="listitem" id="par_id3153354" xml-lang="en-US" l10n="U" oldref="11">Use the following format for the entries:</paragraph>
</listitem>
</list>
<paragraph role="paragraph" id="par_id3149172" xml-lang="en-US" l10n="U" oldref="12">Search term;Alternative entry;1st key;2nd key;Match case;Word only</paragraph>
<paragraph role="paragraph" id="par_id3156270" xml-lang="en-US" l10n="U" oldref="13">The entries "Match case" and "Word only" are interpreted as "No" or FALSE if they are empty or zero (0). All other contents are interpreted as "Yes" or TRUE.</paragraph>
<paragraph role="heading" id="hd_id3145778" xml-lang="en-US" level="3" l10n="U" oldref="27">Example</paragraph>
<paragraph role="paragraph" id="par_id3155907" xml-lang="en-US" l10n="U" oldref="14">For example, to include the word "Boston" in your alphabetical index under the "Cities" entry, enter the following line in the concordance file:</paragraph>
<paragraph role="paragraph" id="par_id3151370" xml-lang="en-US" l10n="CHG" oldref="15">Boston;Boston;Cities;;0;0 <comment>UFI: translate this with same name as in par_id3155907. Pay attention to the following paras also</comment></paragraph>
<paragraph role="paragraph" id="par_id3151383" xml-lang="en-US" l10n="U" oldref="16">This also finds "Boston" if it is written in lowercase letters.</paragraph>
<paragraph role="paragraph" id="par_id3155866" xml-lang="en-US" l10n="U" oldref="17">To include the "Beacon Hill" district in Boston under the "Cities" entry, enter the following line:</paragraph>
<paragraph role="paragraph" id="par_id3150116" xml-lang="en-US" l10n="CHG" oldref="18">Beacon Hill;Boston;Cities; </paragraph>
</body>
</helpdocument>
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