1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
|
<?xml version="1.0" encoding="UTF-8"?>
<!--
***********************************************************************
*
* DO NOT ALTER OR REMOVE COPYRIGHT NOTICES OR THIS FILE HEADER.
*
* Copyright 2008 by Sun Microsystems, Inc.
*
* OpenOffice.org - a multi-platform office productivity suite
*
* $RCSfile: autofilter.xhp,v $
* $Revision: 1.9 $
*
* This file is part of OpenOffice.org.
*
* OpenOffice.org is free software: you can redistribute it and/or modify
* it under the terms of the GNU Lesser General Public License version 3
* only, as published by the Free Software Foundation.
*
* OpenOffice.org is distributed in the hope that it will be useful,
* but WITHOUT ANY WARRANTY; without even the implied warranty of
* MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. See the
* GNU Lesser General Public License version 3 for more details
* (a copy is included in the LICENSE file that accompanied this code).
*
* You should have received a copy of the GNU Lesser General Public License
* version 3 along with OpenOffice.org. If not, see
* <http://www.openoffice.org/license.html>
* for a copy of the LGPLv3 License.
*
************************************************************************
-->
<helpdocument version="1.0">
<meta>
<topic id="textscalcguideautofilterxml" indexer="include" status="PUBLISH">
<title id="tit" xml-lang="en-US">Applying AutoFilter</title>
<filename>/text/scalc/guide/autofilter.xhp</filename>
</topic>
</meta>
<body>
<bookmark xml-lang="en-US" branch="index" id="bm_id3156423"><bookmark_value>filters, see also AutoFilter function</bookmark_value>
<bookmark_value>AutoFilter function;applying</bookmark_value>
<bookmark_value>sheets; filter values</bookmark_value>
<bookmark_value>numbers; filter sheets</bookmark_value>
<bookmark_value>columns; AutoFilter function</bookmark_value>
<bookmark_value>drop-down menus in sheet columns</bookmark_value>
<bookmark_value>database ranges; AutoFilter function</bookmark_value>
</bookmark><comment>mw made "drop-down..." a one level entry and added a "see also" reference</comment><paragraph role="heading" id="hd_id3156423" xml-lang="en-US" level="1" l10n="U" oldref="6"><variable id="autofilter"><link href="text/scalc/guide/autofilter.xhp" name="Applying AutoFilter">Applying AutoFilter</link>
</variable></paragraph>
<paragraph role="paragraph" id="par_id3147427" xml-lang="en-US" l10n="U" oldref="7">The <emph>AutoFilter</emph> function inserts a combo box on one or more data columns that lets you select the records (rows) to be displayed.</paragraph>
<section id="autofiltertext">
<list type="ordered">
<listitem>
<paragraph role="listitem" id="par_id3152576" xml-lang="en-US" l10n="U" oldref="9">Select the columns you want to use AutoFilter on.</paragraph>
</listitem>
<listitem>
<paragraph role="listitem" id="par_id3153157" xml-lang="en-US" l10n="CHG" oldref="10">Choose <emph>Data - Filter - AutoFilter</emph>. The combo box arrows are visible in the first row of the range selected.</paragraph>
</listitem>
<listitem>
<paragraph role="listitem" id="par_id3154510" xml-lang="en-US" l10n="U" oldref="11">Run the filter by clicking the drop-down arrow in the column heading and choosing an item.</paragraph>
<paragraph role="listitem" id="par_id3155064" xml-lang="en-US" l10n="CHG" oldref="13">Only those rows whose contents meet the filter criteria are displayed. The other rows are filtered<comment>UFI: we must distinguish manually hidden cells from filtered cells, because they behave differently. So don't use the word "hidden" when a filter is applied.</comment>. You can see if rows have been filtered from the discontinuous row numbers. The column that has been used for the filter is identified by a different color for the arrow button.</paragraph>
</listitem>
</list>
<paragraph role="paragraph" id="par_id9216589" xml-lang="en-US" l10n="NEW">When you apply an additional AutoFilter on another column of a filtered data range, then the other combo boxes list only the filtered data.</paragraph>
<paragraph role="paragraph" id="par_id3153714" xml-lang="en-US" l10n="U" oldref="12">To display all records again, select the <emph>-all-</emph> entry in the AutoFilter combo box. If you choose <emph>-Standard-</emph>, the <emph>Standard Filter</emph> dialog appears, allowing you to set up a standard filter. Choose <emph>-Top 10-</emph> to display the highest 10 values only. </paragraph>
<paragraph role="paragraph" id="par_id3147340" xml-lang="en-US" l10n="CHG" oldref="19">To stop using AutoFilter, reselect all cells selected in step 1 and once again choose <emph>Data - Filter - AutoFilter</emph>.</paragraph>
<paragraph role="tip" id="par_id4303415" xml-lang="en-US" l10n="NEW">To assign different AutoFilters to different sheets, you must first define a database range on each sheet.</paragraph>
<paragraph role="warning" id="par_id3159236" xml-lang="en-US" l10n="CHG" oldref="14">The arithmetic functions also take account of the cells that are not visible due to an applied filter. For example, a sum of an entire column will also total the values in the filtered cells. Apply the <link href="text/scalc/01/04060106.xhp" name="SUBTOTAL">SUBTOTAL</link> function if only the cells visible after the application of a filter are to be taken into account.</paragraph>
</section>
<section id="relatedtopics">
<embed href="text/scalc/guide/filters.xhp#filters"/>
<embed href="text/scalc/guide/specialfilter.xhp#specialfilter"/>
<embed href="text/scalc/guide/cellcopy.xhp#cellcopy"/>
<paragraph role="paragraph" id="par_id3152985" xml-lang="en-US" l10n="U" oldref="16"><link href="text/scalc/01/12040100.xhp" name="Data - Filter - AutoFilter">Data - Filter - AutoFilter</link></paragraph>
<paragraph role="paragraph" id="par_id3154484" xml-lang="en-US" l10n="U" oldref="17"><link href="text/scalc/01/04060106.xhp" name="SUBTOTAL">SUBTOTAL</link></paragraph>
</section>
</body>
</helpdocument>
|
